Letting Services available
Please see below for the standard service we offer at Sovereign Estates, if what you are looking for in not detailed on this page then please contact us to discuss your requirements further.
The Fully Managed Service
Sovereign Estates provides a comprehensive property management service designed to give Landlords complete peace of mind. Our Service includes:
Professional marketing of your property
Pre-qualifying applicants and carrying out accompanied viewings
Presenting all interested parties for consideration
Tenant referencing, ID, and proof of residency checks
Preparation of all pre-tenancy paperwork and tenancy agreements
Inventory preparation and in person check-in (where possible)
Collection and protection of deposits
Monthly rent collection and prompt payments to Landlords
Liaising with Tenants and Contractors on maintenance issues
Periodic Property Condition Checks (PCC) with reports to the Landlord
Tenancy renewals and reviews
End of tenancy management, including check out procedures
At Sovereign Estates, we understand that every Landlord has individual requirements and ways of working. We will always do our best to accommodate your preferences – within reason – to ensure a smooth and professional service.
The Rent Collection Service
Sovereign Estates offers a dedicated monthly rent collection service alongside the full letting process. This includes:
Professional marketing of your property
Pre-qualifying applicants and carrying out accompanied viewings
Presenting all interested parties for consideration
Tenant referencing, ID, and proof of residency checks
Preparation of all pre-tenancy paperwork and tenancy agreements
Inventory preparation and in person check-in (where possible)
Collection and protection of deposits
Monthly rent collection and prompt payments to Landlords
We recognise that Landlords depend on regular rental income. At Sovereign Estates, we take a proactive approach to managing payments, ensuring that rent is collected efficiently and addressing any issues promptly to protect your investment.
The Tenant Find Only Service
Sovereign Estates offers a comprehensive tenant find service designed to secure the right tenant for your property. This includes:
Professional marketing of your property
Pre-qualifying applicants and carrying out accompanied viewings
Presenting all interested parties for consideration
Tenant referencing, ID, and proof of residency checks
Preparation of all pre-tenancy paperwork and tenancy agreements
Inventory preparation and in person check-in (where possible)
Collection of the first month’s rent and deposit*
We understand that, when managing your own property or tenancy, finding the right Tenant is crucial. At Sovereign Estates, we take care of every step to help ensure you have a reliable Tenant who is the right fit for your property.
*subject to agreement, alternatively, the deposit is paid directly to the Landlord deposit scheme or the Landlord who will be responsible for protecting the deposit.
| The Fully Managed Service | The Rent Collection Service | The Tenant Find Only Service | |
| Fee | 15% inc. vat of monthly rent | 12% inc. vat of monthly rent | £600.00 inc. vat |
| Set-up fee of new Tenancy | £420.00 inc. vat | £420.00 inc. vat | £420.00 inc. vat |
| Take over of Management | £75.00 inc. vat | £75.00 inc. vat | |
| Professional Photography | Price on application | Price on application | Price on application |
| Withdrawal from an agreed offer | £180.00 inc. vat | £180.00 inc. vat | £180.00 inc. vat |
| Rent Guarantee Insurance policy | From £169.00 | From £169.00 | From £169.00 |
| Annual Anti-Money Laundering (AML) checks | £75.00 inc. vat | £75.00 inc. vat | £100.00 inc. vat |
| Out of Hours call handling (minimum 1 hour & excludes any charges from contractors attending) | £108.00 inc. vat | ||
| Refurbishment oversight | 12% inc. vat of the total cost of works for managing projects over £2,000.00 (excluding standard works such as boiler replacements) | ||
| Non-Routine Property Condition Checks | £108.00 inc. vat | £108.00 inc. vat | £108.00 inc. vat |
| Rent review & service of Section 13 | £108.00 inc. vat | £150.00 inc. vat | £150.00 inc. vat |
| Preparation & Service of Section 8 | £120.00 inc. vat | £180.00 inc. vat | £180.00 inc. vat |
| Court or Tribunal Attendance | £108.00 inc. vat per hour, plus reasonable expenses | £150.00 inc. vat per hour, plus reasonable expenses | £150.00 inc. vat per hour, plus reasonable expenses |
| Insurance Claim assistance | £240.00 inc. vat | £300.00 inc. vat | £300.00 inc. vat |
| Deposit Adjudication Documentation | £90.00 inc. vat | £150.00 inc. vat | £150.00 inc. vat |
| Check Out Report | Price on enquiry | Price on enquiry | Price on enquiry |
| Duplicate Statements | £7.20 each | £7.20 each | £7.20 each, plus postage |
| End of Year Account Statement | £60.00 inc. vat per property | £60.00 inc. vat per property | |
| Sales Commission (if the Tenant was introduced by Sovereign Estates purchases the property) | 1.2% inc. vat of the property price | 1.2% inc. vat of the property price |
| Tenant related fees | Description & fees |
| Holding payment | A holding payment equivalent to one weeks’ rent is required to secure a property. This is non-refundable if you fail referencing or do not enter into the agreed Tenancy. If the Landlord withdraws from the agreed Tenancy, the holding payment will be refunded in full. |
| Deposit | All Tenancy deposits will be the equivalent of five weeks’ rent |
| Out of Hours call out | If an emergency call-out is requested out of hours and it is found not to be an emergency or not the Landlord’s responsibility, the cost of the contractor’s invoice and a call out fee may be charged to the Tenant. |
| Variation or Alteration of Tenancy Agreement | £54.00 (£45.00 + vat) |
| Locked out of Property (requiring agent attendance out of hours) | £60.00 (£50.00 + vat), plus reasonable expenses |
| Loss of property keys | The cost of a new lock and replacement sets of keys for the Tenant, Landlord, and Agent. Prices vary depending on the lock make and model. |
| Change of rent due date | The Tenant must pay the pro-rata rent for the days between the current rent date and the proposed new rent date (subject to Landlord approval), followed by the full monthly rent amount on the new date. |
| Early release from Tenancy (subject to Landlord approval) | The Landlord’s re-letting costs plus all property related costs up to and including the day before a new Tenant moves in. This is the minimum expectation but may not be granted, subject to circumstances. |
Letting Consultancy Services
Sovereign Estates offers a tailored Consultancy Service for Landlords with portfolios ranging from a single property to twenty or more. Our service provides a detailed review of your portfolio to ensure you are maximising returns and remaining fully compliant. This includes:
- Assessing rental levels to ensure you are achieving the best possible income
- Reviewing compliance with current property standards and legislation
- Identifying improvements to increase profitability and long-term value
- Providing sales valuations of individual properties
- Addressing any additional requirements you may have (within reason)
- All findings and recommendations are compiled into a comprehensive written report for your records
£200.00 plus vat
One to Nineteen Properties
We will conduct a comprehensive evaluation of all properties within your portfolio, assessing their condition, compliance, and safety standards. Following this assessment, we will furnish you with a detailed report outlining strategies to optimise your investment, as well as recommendations to ensure you fulfil your legal obligations as a landlord.
£500.00 plus vat
Twenty plus Properties
We will conduct a comprehensive evaluation of all properties within your portfolio, assessing their condition, compliance, and safety standards. Following this assessment, we will furnish you with a detailed report outlining strategies to optimise your investment, as well as recommendations to ensure you fulfil your legal obligations as a landlord.
£125.00 plus vat
Hourly rate
Should you require a tailored service catering to specific needs, we invite you to contact us for further discussion. While our standard offering is based on an hourly rate, we are amenable to negotiating a fixed price contingent upon your particular requirements.
Experience You Can Rely On
Discover our ARLA Propertymark accreditation, transparent processes, and partnerships with On The Market, ensuring you confident and compliant property dealings.
ARLA Propertymark Accreditation
Certified by ARLA Propertymark, we uphold the highest standards in lettings and sales, guaranteeing professionalism and ethical service.
On The Market Partnership
Our collaboration with On The Market expands your property’s reach, providing maximum visibility and attracting serious buyers and renters.
Transparent & Compliant Practices
We prioritize clear communication and strict compliance, fostering trust through every stage of your property journey.
